Secretary – Kingston Smith LLP

Location St Albans
Job Type Full Time
PURPOSE OF ROLE

The purpose of this role is to provide reliable secretarial and administrative support to the St Albans branch of a top 20 accountancy firm.
KEY ACCOUNTABILITIES

To deliver professional secretarial and administrative support to Partners and managers.

JOB CONTENT (broad list of tasks, inter alia)
Undertaking administrative tasks for the designated Partners/Managers which includes, but is not limited to, the following:
-Answering telephone, taking messages and passing them on promptly.
-Managing post for the office – ensuring outgoing post is signed and posted out on time.
-Accepting deliveries and informing persons of such.
-Arranging couriers/special deliveries.
-Collecting and delivering faxes/hand deliveries.
-Maintaining list of visitors on a daily basis to reception for entry onto Visitor Numbers Schedule for city office.
-Booking meeting rooms here and externally.
-Scanning and filing client records/files, archiving where necessary and ensuring all enclosures are scanned.
-Preparing letters with standard enclosures, including from handwritten/recorded notes – ensure they are formatted and printed neatly.
-Taking minutes and typing them up.
-Preparing packs for planning and close out meetings, including agendas.
-Resolving formatting issues in Word.
-Printing bills and processing as per partners instructions.
-Provide support to the Marketing and BD Executive with minute taking, data cleansing, event organisation etc.)

ESSENTIAL / DESIRABLE
-Have a professional telephone manner.
-Knowledge of MS Office packages including Word, Excel, Outlook and Powerpoint to an advanced level.
-Minimum of 50 wpm typing speed.
-Familiar with typing and formatting reports – including tables and spreadsheets.
-Ability to communicate effectively both orally and in writing.
-Effective organisational skills and ability to manage own workload.
-A desire to take an interest in the clients and business.
-Flexible and adaptable approach to work.
-Pro-active and ability to work on own initiative.
-Experience of working within a Professional Services organisation

For more information about this position please open the following document:

Kingston Smith Accountants St Albans City of Expertise