Secretary – Kingston Smith LLP
|Job Type||Full Time|
The purpose of this role is to provide reliable secretarial and administrative support to the St Albans branch of a top 20 accountancy firm.
To deliver professional secretarial and administrative support to Partners and managers.
JOB CONTENT (broad list of tasks, inter alia)
Undertaking administrative tasks for the designated Partners/Managers which includes, but is not limited to, the following:
-Answering telephone, taking messages and passing them on promptly.
-Managing post for the office – ensuring outgoing post is signed and posted out on time.
-Accepting deliveries and informing persons of such.
-Arranging couriers/special deliveries.
-Collecting and delivering faxes/hand deliveries.
-Maintaining list of visitors on a daily basis to reception for entry onto Visitor Numbers Schedule for city office.
-Booking meeting rooms here and externally.
-Scanning and filing client records/files, archiving where necessary and ensuring all enclosures are scanned.
-Preparing letters with standard enclosures, including from handwritten/recorded notes – ensure they are formatted and printed neatly.
-Taking minutes and typing them up.
-Preparing packs for planning and close out meetings, including agendas.
-Resolving formatting issues in Word.
-Printing bills and processing as per partners instructions.
-Provide support to the Marketing and BD Executive with minute taking, data cleansing, event organisation etc.)
-Have a professional telephone manner.
-Knowledge of MS Office packages including Word, Excel, Outlook and Powerpoint to an advanced level.
-Minimum of 50 wpm typing speed.
-Familiar with typing and formatting reports – including tables and spreadsheets.
-Ability to communicate effectively both orally and in writing.
-Effective organisational skills and ability to manage own workload.
-A desire to take an interest in the clients and business.
-Flexible and adaptable approach to work.
-Pro-active and ability to work on own initiative.
-Experience of working within a Professional Services organisation
For more information about this position please open the following document: